Booking system modules

Designed with simplicity in mind

Our modular approach provides the building blocks to enable the creation of a system that meets your specific business needs. Each module is fully integrated into the system to optimise workflows and provide a seamless experience for administrators and customers.

Check out the system examples page for indicative monthly costs for running differently configured booking systems.

Core system to get you up and running: £25pm

The core system subscription includes the following four modules:

1. Activity Planner

Calendar workflow for planning activities

Core Module

Create your activity line-up

Learn more…

  • Hierarchy filtering speeds up calendar searching
  • Set activity age limits
  • Waivers
  • Quick view of booking status for each activity

2. Session Planner

Calendar workflow for planning sessions

Core Module

Planning and posting activities for booking is made easy

Learn more…

  • Clear and descriptive calendar workflows
  • Website calendar and activity session links
  • Speedy population of activity planner using series repeat function across a week/month/year
  • Fast access to all sessions using filtered search
  • Show ‘Booked Sessions Only’ filtering
  • Choose when to make each activity available for booking, ideal for future planning
  • Quick view of booking status for each activity
  • Support for activities taking place across multiple days
  • Support for ‘Open Activities’
  • School bookings
  • Taster sessions with multiple activities
  • Support for ‘Private Group’ activities

3. Customer Accounts

Customer account management made easy

Core Module

Providing a comprehensive view of all account holder details, account management is made easy and helps to ensure a speedy resolution to account holder queries.

Learn more…

  • Easy upload of customer lists speeds your adoption process
  • One click step into a customers account to view existing bookings, history and transactions
  • Account deactivation and reactivation
  • Welcome email with customer login & password
  • Filtered account search
  • Administrator customer account creation

4. Customer Interface (online bookings)

Calendar workflows for planning activities

Core Module

An engaging and intuitive interface making finding and booking activities easy.

Learn more…

  • A branded and personalised welcoming interface to your customers
  • Open calendar viewing
  • Make a booking
  • Current bookings, includes session management and credits
  • Booking History
  • Transaction History
  • Manage Attendees
  • Membership status (requires membership module)

Add-on modules

Take your booking system to the next level - choose additional functionality from a comprehensive suite of additional modules.

Membership Manager - £70pm

Membership management made easy

Add-on Module

This versatile module provides you with a variety of system wide membership options.

Learn more…

  • Run the system in a ‘Members only’ or ‘Members and Non Members’ configuration
  • Differential Member and Public pricing
  • Member priority booking
  • Rolling or date stamp memberships
  • Member only activities
  • Member activities visible or invisible to public on booking calendar
  • Members can or cannot book activities not included in their membership
  • Registrations on/off control
  • Customer Membership status
  • Individual Membership deactivation/reactivation
  • Support for online subscriptions

Online payment and pricing - £15pm

Take online payments automatically

Add-on Module

Flexible and dynamic, providing the tools for you to be creative with your pricing.
Includes 500 transactions per month, then £10/500 transactions.

Learn more…

  • Payments through PayPal and/or Stripe
  • Individual attendee pricing
  • Support for Group options*
  • Support for Private groups*
  • Support Open & Taster Sessions*
  • Support for School Bookings*

Onsite Checkin - £20pm

Quick onsite attendee checkin

Add-on Module

Welcome your customers with an smooth and professional check-in process.

Learn more…

  • View all activities being run on a particular day and the list of attendees
  • Quick access to medical records of any attendee
  • Support for wrist band allocation
  • Search using attendee name or wrist band number
  • One click entry into customer accounts to address booking queries

Rentals Manager - £70pm

Control & management of rental equipment

Add-on Module

Provides complete visibility and manages the movements of all your rental equipment.

Learn more…

  • Support for both session and hourly pricing
  • Equipment can be untracked or tracked with unique ID (Useful for high value assets)
  • Rentals available for an activity are automatically highlighted in the checkout process
  • Administrators can ‘ring fence’ equipment for specific sessions
  • Support for offsite rentals
  • Highlights equipment shortages
  • In session inclusive pricing
  • Support for Membership discounting (Requires Membership module)

Staff Manager - £80pm

Customer sign-up & management of members

Add-on Module

Staff planning is made easy, assign your staff based on skills and availability.
(up to 10 staff, additional staff £10/pm each)

Learn more…

  • Support for full and part time staff
  • Holiday management
  • Availability & shift management
  • Skills & qualification register for each staff member
  • Staff assignment based on availability and skills
  • Password access to individual staff member calendar

Supplier Access - £5pm

Allow supplier access to sessions

Add-on Module

Give your suppliers viewing access to your session calendar.

Learn more…

  • External password login
  • Calendar View of sessions
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